How Do I Get an Item in Front of Council?
Council provides opportunities for the public to bring forth items requesting a policy decision and/or items of concern as delegations at Council meetings. In order to become a delegation, you must provide a submission form to the Administrative Services Department prior to the deadline noted below. Once Town staff have your submission request, they will be in contact with you on next steps and placing you on the agenda.
Submissions for Council
The deadline for submission is not less than seven working days prior to the Town Council meeting you wish to attend. Submissions that are received after the deadline will be considered for the next available Council meeting.
Please note that delegation space is first-come-first served. If there are other delegations already booked for Council, you may be offered another Council meeting instead.
Your submission form should clearly state the issue or request to be addressed in your presentation, along with any solutions or options you are proposing for Council's consideration. If there is a monetary or budget implication to your request, please include that in your submission as well. Please include any materials that you want Council to consider as part of your presentation as well.
Your submission as a delegation should have some form of "ask" for Council to consider. This means that only providing information without a request would not be acceptable for a delegation. Council makes policy and budgetary decisions at their meetings. If you wish to provide only information to Council without a request, please contact our Administrative Services Manager for more appropriate avenues in which you can provide your information to Council without presenting as a delegation.
Types of Issues Considered by Council
Items brought to Town Council meetings vary. Council will consider a number of issues brought forward by the public, including (but not limited to):
- Presentations of information requiring a policy decision from Council;
- Funding requests (click here for information on our Community Grant Program that is approved annually by Council);
- Items of community concern requiring a policy decision from Council;
- Presentations from outside agencies on programming, projects, proposals, etc.
Please note: sometimes items brought forward by the public may be something Town Administration can address without needing a delegation for Council. If this is the case, our Administrative Staff will be in contact with you upon receiving your submission form so we can address the query.
Placement on the Agenda
Once your delegation has been approved for inclusion as an agenda item your information will be placed in the agenda for the meeting you are scheduled to attend. You can find agendas here.
Delegations at Council meetings always begin at 5:00 PM, unless otherwise decided by Council. You will be notified of your placement on the agenda prior to the meeting.
Our staff will be in contact with you every step of the way so you are prepared for your presentation to Council. Please contact us at any time if you have any questions or concerns.
Preparing for your Presentation
Please download our Presentation Pamphlet or see our frequently asked questions below for more details on how delegations and presentations to Council work. If you still have questions, our staff will be very happy to help you.