How Do I Get an Item in Front of Council?
Council provides opportunities for the public to bring forth items of information and concern as delegations at Council meetings. In order to become a delegation, you must provide a submission form to the Administrative Services Department prior to the deadline noted below. Once Town staff have your submission request, they will be in contact with you on next steps and placing you on the agenda.
Submissions for Council
The deadline for submission is not less than seven working days prior to the Town Council meeting you wish to attend. Submissions that are received after the deadline will be considered for the next available Council meeting.
Your submission form should clearly state the issue or information to be addressed in your presentation, along with any solutions or options you are proposing for Council's consideration. If there is a monetary or budget implication to your request, please include that in your submission as well. Please include any materials that you want Council to consider as part of your presentation as well.
Types of Issues Considered by Council
Items brought to Town Council meetings vary. Council will consider a number of issues brought forward by the public, including (but not limited to):
- Presentations of information
- Funding requests (click here for information on our Community Grant Program that is approved annually by Council)
- Items of community concern
- Presentations from outside agencies on programming, projects, proposals, etc.
Please note: sometimes, items brought forward by the public may be something Town Administration can address without needing a delegation for Council. If this is the case, our Administrative Staff will be in contact with you upon receiving your submission form so we can address the query.
Placement on the Agenda
Once your delegation has been approved for inclusion as an agenda item your information will be placed in the agenda for the meeting you are scheduled to attend. You can find agendas here.
Delegations at Council meetings always begin at 5:00 PM, unless otherwise decided by Council. You will be notified of your placement on the agenda prior to the meeting.
Our staff will be in contact with you every step of the way so you are prepared for your presentation to Council. Please contact us at any time if you have any questions or concerns.
Preparing for your Presentation
Please download our Presentation Pamphlet or see our frequently asked questions below for more details on how delegations and presentations to Council work. If you still have questions, our staff will be very happy to help you.
Frequently Asked Questions about Presentations to Council
Yes, you and your presentation will be captured in the video recording of the Council meeting. Your decision to attend Council as a delegation provides your consent to being recorded by our audio-visual materials. The recordings of Council meetings are also made available on the Town's official YouTube page.
Council will deliberate on your information and make their decision accordingly. However, they may or may not make a decision on the matter at the time of your delegation. The possible decisions Council may make on your decision can include:
- Approving your request as presented
- Approving your request with changes
- Accepting your presentation as information only
- Table (postpone) the item until further information is brought forth by Administration or the delegation
- Table the item to another meeting of Council
- Refer the item to one of Council's boards or committees for further discussion
- Decline the request by the delegation
After your presentation to Council concludes, Council may ask you questions or deliberate on the matter. Please stay at the delegation dais until the agenda item is concluded, as Council may ask you questions.
Once Council votes on your agenda item, your delegation has concluded. You are welcome to stay for the rest of the Council meeting as a member of the public or you are also able to leave the meeting if you choose.
No matter the decision rendered by Council, Administrative Staff will send you correspondence outlining Council's decision for your records, and to discuss next steps should the resolution warrant more action.