Can I ask for something to be put on a Council agenda?
To have an item added to a Council agenda, the request must be received by 12:00 noon on the Tuesday before the meeting. Contact the Administrative Services Department for more information if you wish to have an item brought to a Council agenda. Staff will work with you to determine if your request can be handled by staff internally, or if the request needs a Council decision. Our staff will work with you every step of the way!
Can anyone come to a Council meeting and just talk to Council?
Our Council meetings are public and anyone can attend to watch, but in order to address Council, you must be on the agenda as a delegation. To become a delegation, please find more info here.
About Minutes
Minutes are the official record of what happens at each Council meeting. They serve as the written history of Council’s discussions and decisions and are used to ensure transparency and accountability to the public. Municipalities are required to keep Minutes in perpetuity. The Town has Minutes dating back to the very early 1900s!
During each meeting, Administrative staff record the topics discussed, who made motions, how Council voted, and any direction or resolutions that resulted. After the meeting, staff compile these notes into a document called the draft minutes.
Draft minutes are presented at a later Council meeting for review and approval. Once Council passes a resolution to approve them, they become the official minutes. These approved minutes are then signed, stored permanently in the Town’s archives, and made available to the public.
For older records dating back even further than 2011 (currently available on our website), please contact the Administrative Services Department, and staff will be happy to help you locate the records you’re looking for. Please note that searching historic records takes time, as these records are not digitized and must be searched by hand.